A key focus of the Ethics and Business Conduct compliance management programme at BW Offshore is the assessment of external parties who work with us or are part of the value chain. All business partners (including country partners, agents acting on behalf of the company, and vendors who provide goods and services) are assessed for: compliance with relevant laws and regulations and with the principles and spirit of the BW Offshore Supplier Code of Ethics and Business Conduct (and the Guidelines). Any red flags that might indicate that an external party might have an adverse effect on BW Offshore are followed up and mitigated appropriately. BW Offshore will not engage with a third party if the risks are deemed too high and cannot be appropriately mitigated.
Our commitment to ‘Respect for the Individual, Human Rights and Ethical Employment Practices’ and our programme for Modern Slavery prevention is also reflected in the Vendor Qualification process.
The Corporate Integrity function performs an assessment of vendors as part of the Vendor Qualification process, during which it may request further information, perform an in-person audit or mandate specific activities (such as certifications or trainings) to be completed by the vendor, as deemed necessary to manage the compliance risk the party might pose to BW Offshore.
Visit our Corporate Governance page here for further information.
BW Offshore is dedicated to efficient, reliable, and compliant operations that prioritise zero harm to people, the environment, and the communities where we operate. We strive for improved performance in four areas: Safe and Secure Operations, Environmentally Conscious Operations, Non-Discriminating and Fair Employment, and a Strong Governance Framework, all of which are linked with the UN Sustainable Development Goals and aligned with our corporate sustainability strategy.
Our sustainable procurement strategy is underpinned by the BW Offshore Supplier Code of Ethics & Business Conduct (found here) and the various contractual obligations. We encourage our vendors and supply chains to conduct their business in a sustainable manner, and we encourage everybody to do what's right for employees, vendors, sub-vendors, and the environment.
Prior to engaging in any commercial agreements, such as Purchase Orders, Contracts or Frame Agreements, vendors must be screened and qualified in accordance with BW Offshore's requirements.
To begin the qualification process, potential vendors must first be registered in the BW Offshore’s chosen third-party Vendor Management Platform. Registration on the platform is on an invitation-only basis.
The online registration platform collects general information about potential vendors, such as the company name, address, company/tax registration numbers, TIN or Fiscal code if applicable, and contact details.
Upon completing and submitting the online registration, vendors must send an email confirmation to the BW Offshore representative who invited them for registration. If the information provided is acceptable, the qualification process can be initiated, if necessary.
It is important to note that the registered business/legal entity will be the entity qualified to supply to BW Offshore. The registration should be completed for the entity that will provide bids and quotations and, if nominated, enter into agreements with BW Offshore and/or be the recipient of Purchase Orders. This entity must also match all subsequent invoices for payment of goods and/or services provided to avoid any delays.
After registration, when there is a potential business opportunity, a BW Offshore representative can initiate the vendor qualification process based on the vendor's core categories of supply for both goods and/ or services. BW Offshore representatives are authorised to engage vendors for Request for Information/ Proposal/ Quotation even if vendors have not gone through the Qualification process.
At its discretion, BW Offshore may choose to defer the Qualification process if there is no current plan or opportunity to work with the vendor. This ensures that Qualifications are not performed too far in advance and left to expire without any business opportunities since all qualifications have an expiration date.
The Vendor Qualification Team will be the point of contact for onboarding vendors.
Vendors will be contacted with an email request along with a link to the aforementioned third-party Vendor platform. Upon receiving the email, vendors will be able to create a profile, complete the basic, application and declaration Questionnaire, and submit relevant documents within the third-party platform.
Vendors will be required to perform bank account verification via our Credentials Verification page. If additional documents or clarifications are required, the vendor may be approached. The vendor will be approved if all necessary criteria are met. Once approved, the vendor will be qualified for a specific duration based on the appropriate qualification level.
Being a qualified vendor with BW Offshore does not guarantee that the vendor will secure any opportunities to bid on BW Offshore projects or operations. In some cases, an on-site audit may be required before being awarded a contract.
BW Offshore has established internal measures to monitor vendors' performance in commercial, technical, and HSEQ aspects. Vendors with unsatisfactory scores will be approached for corrective action plans and closeout.
If you have questions regarding the information provided on this page and/or questions regarding our process, kindly send an email enquiry to vendor.qualification@bwoffshore.com.
